By-Laws for the

Hampton Roads Internet Association

Approved on 2/18/99

Article I - Name

This organization shall be known as the Hampton Roads Internet Association (HRiA).

Article II - Purpose

The purpose shall be to:

1) publicize, promote, and host Internet related events,
2) to promote the well being of the association by educating its membership and the Hampton Roads community on the understanding and use of the Internet.
3) assist new and existing Internet users to understand the Internet

Article III - Membership

Section 1 - Membership in this organization shall be open to all persons who are interested in the Internet and related topics.

Section 2 - Membership dues shall be ten dollars ($10), and must be renewed on or by January 31 of each calendar year.

Section 3 - Membership dues for members who pay dues on or after July 1 shall be five dollars ($5).

Article IV - Officers and Board of Directors

Section 1 - The general management of this organization shall be vested in the Officers who shall be annually elected by the members of the organization. The Board of Directors shall assist the Officers in the management of this organization and shall also be annually elected by the members of the organization.

Section 2 - The Officers of this organization shall be:

1. President
2. Vice President
3. Secretary
4. Treasurer
5. WebMaster
6. Library Liaison

Section 3 - The Board of Directors of this organization shall be composed of the six(6) Officers, the Immediate Past President, and two (2) At-Large Directors. The duties of the Officers, Immediate Past President, and At-Large Directors will be determined by the President with the approval of the Board of Directors.

Article V - Nominations and Elections

Section 1 - Any member, in good standing, of this organization shall be eligible to hold office as an Officer or member of the Board of Directors.

Section 2 - A Nominating Committee shall be created three months prior to the Annual Meeting. The purpose of this committee is to ensure that a minimum of one member has been nominated to each Office and At-Large Director position by the Annual Meeting.

Section 3 - Elections shall occur at the Annual Meeting. The Annual Meeting shall occur during the first quarter of each calendar year.

Section 4 - The term of office for all elected Officers and At-Large Members shall be one (1) year or until the election of their successor, starting at the adjournment of the Annual Meeting and concluding at the adjournment of the following Annual Meeting.

Section 5 - If a vacancy occurs on the Board of Directors, the President, with the consent of the Board of Directors, shall appoint a replacement until the next General Meeting. At the next General Meeting an election is held to elect a member to fulfill the remainder of the term.

Article VI - Duties of the Officers and Board of Directors

Section 1 - President: shall preside over all meetings of the organization, promote the general welfare of the organization, and exercise supervision over all matters pertaining to the organization.

Section 2 - Vice President: shall assist the President, preside over the organization in the absence of the President, with other duties as assigned.

Section 3 - Secretary: shall record minutes for all meetings and make them readily available, with other duties as assigned.  He/She will forward a copy of the minutes to the WebMaster in a timely manner for monthly posting on the Web Site.

Section 4 - Treasurer: shall be responsible for all monies of the organization, filing proper reports and tax forms, maintaining the membership roster, with other duties as assigned.  The Treasurer or his/her representative will give a financial report at every general meeting.

Section 5 - WebMaster: shall be responsible for maintaining the Web Site in accordance with the By-Laws and the dictates of the Board of Directors.   He/She will be responsible for updating monthly calendar and providing the members with current information.

Section 6 - Library Liaison: shall be responsible for arranging general business meeting facilities at the Library as indicated by Article VII.

Section 7 - At-Large Directors and Immediate Past President: shall serve as Committee Chairs and Directors as assigned.

Article VII - Meetings

Section 1 - General Meeting: held at least bi-monthly to conduct business and to fulfill the purpose of this organization.

Section 2 - Annual Meeting: held during the first quarter of each calendar year to elect Officers and At-Large Directors.

Section 3 - Board of Directors Meeting: held at least once between each General Meeting to conduct business of the organization and study issues to be forwarded to the General Meeting for approval.

Article VIII - Committees

Committees shall be formed as necessary and the President, with the approval of the Board of Directors shall appoint Committee Chairs from within the Board of Directors. Members of all Committees shall be members in good standing.

Section 1 - Standing Committees shall be, but not limited to:

1) Newsletter
2) Internet Programs
3) Public Relations
4) Web Development
5) Internet Basics

Section 2 - Ad-hoc committees shall be created for specific purposes as needed.

Article IX - Rights and Privileges of Members

Section 1 - All members may vote on all issues brought before the General Membership.  A member in good standing is one who has dues paid in full and abides by the above Articles II & III.

Section 2 - The HRiA will link to a web site of the member in good standing from an appropriate place on the HRiA web site. HRiA is not responsible for the content of any web site providing that it conforms to the following restrictions:

1) The site may not be of a pornographic/sexual nature nor shall it directly link to a site(s) that contains or links directly to a site(s) of pornographic/sexual nature.
2) A member's business site shall be linked providing that the member is responsible for the content of that web site. This includes ownership of business or that he/she is the webmaster for that page.
3) A non-member site shall be linked on if it is in the context of providing a service to the HRiA. This includes conducting a presentation, object of a presentation, or providing substantial contribution (including monetary).
4) The BOD interprets what is appropriate within these guidelines and its designee (i.e. webmaster) shall request their interpretation when necessary and enforce these decisions.

Article X - Operating Rules

This organization and its meeting shall be governed by these By-Laws and Robert's Rules of Order, Newly Revised, 1990 Edition, 9th Edition, published by Scott Foresman.

Article XI - Quorum

A minimum of three(3) Board of Directors must be present for a quorum at a general or special business meeting.  All members will be notified of the meetings by e-mail(the date, time and location must be given).  Special business meetings must be advertised on the web site one week prior to the meeting and all Board of Directors must be notified by e-mail of the items to be discussed, the date, time, and location of the special business meeting.  All members in good standing may attend any scheduled general or special business meeting.  All motions can be passed with a majority of votes from members present.

Article XII - Amendment

These Bylaws and all amendments shall be ratified by a three-fourths majority of the membership present. Prior to ratification, the Board of Directors must inform all members at least one month in advance with a copy of the proposed amendment.

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Revised: 10 Jan 2003 07:57:17 -0500.